Endnote Web Format Bibliography Using Word

You can use EndNote Online’s Cite While You Write (CWYW) function to create in-text citations and a bibliography in your Word document, and to format in whatever bibliographic style you choose. If you don't have EndNote desktop installed you will need to download the CWYW plug in from the Options tab in EndNote Online.

Switching to the EndNote Online application in Word

  • Click the EndNote X8 ribbon from Word toolbar > Preferences > Application > EndNote Online


Insert Citations into a Word Document with Cite While You Write

  • Place the cursor in the location of your Word document where you want the citation to appear
  • Click Insert Citation(s) and select the required citation


  • Enter a search term in the Search field to find the reference you want to insert
  • Select the reference you want to insert, then click the Insert button

  • The reference will be inserted into your word document, with the bibliography/reference list entry listed at the end of the page
  • View the Cite while You Write tutorial for EndNote Online

Can I add EndNote Web references directly into Word documents?

Yes, the EndNote Web Cite While You Write plug-in, available for both Windows and Macs, allows you to insert and format citations automatically into Word documents. The plug-in is already installed on IT-managed PCs on campus, but will need to be installed on your own computer.

To do so, login to EndNote Web and click the Format tab, then select Cite While You Write Plug-In from the options beneath. Installation instructions, system requirements and download links are provided on the page displayed.  

Updated January 2015


I've downloaded Cite While You Write but it's not appearing in Word

Once Cite While You Write has been downloaded, an EndNote tab should appear next to the View tab on the Word ribbon.

If you're using a Mac, you may find that the EndNote tab doesn't appear. If this happens, check that you are running the latest version of Microsoft Word by opening Word, then going to Help > Check for Updates. Further instructions and help are available from these Microsoft support pages.

Updated November 2017


Updated reference details are not picked up in My word document

When you insert a reference into a Word document using the Cite While You Write EndNote toolbar its details are stored in a 'travelling library' associated with the Word document. When you update a reference in EndNote Web this 'travelling library' is not automatically updated.

To update the reference:

  1. On the EndNote toolbar in Word select Convert Citations and Bibliography > Convert to Unformatted Citations
  2. Now click on Update Citations and Bibliography. What you should then find is that EndNote Online is accessed again by the Cite While You Write tools and that the citations are updated.

If the first author name, year or title of the record has been changed online, then Cite While You Write may ask you to specify which reference is being referred to. Just search for the author, year or title to locate the reference and then click Insert. Your document should then be updated accordingly.

Added January 2015

Can I create a bibliography on its own?

Yes, a standalone bibliography can be easily and quickly created using all or some of the references from your EndNote Web account, without needing to insert and format them in a Word document individually. 

  1. Open EndNote Web
  2. Click the Format tab, then select Bibliography from the options beneath 
  3. In the first drop-down menu, select the relevant group of references (you may need to create a group in advance)
  4. Using the second menu, select your desired referencing style 
  5. Using the third menu, select a file format for the bibliography 
  6. Click the appropriate button to save, email or preview and print your bibliography.

Updated January 2015

Can I choose own my favourite output styles?

Yes, you can select favourites from among the pre-selected list of styles we have provided.

  1. Open EndNote Web
  2. Go to the Format tab and select the Bibliography link
  3. Now click on Select Favourites
  4. Highlight the styles you wish to add to your favourites (hold the Ctrl key to select more than one) and then click on the Copy to Favorites button
  5. You will need to restart Word to see your selected styles in the list

If a style you need is not included please email jackie.skinner@reading.ac.uk with details, and we will see if we can add it to our customised list (please note this service is only available to members of the University of Reading).

Updated April 2015

Can I customise EndNote Web output styles?

No, you cannot directly customise the output styles within EndNote Web, unlike in Desktop EndNote. However, you can make any necessary changes to the appearance of references in the actual text of your final word processed document.  

Updated  January 2015

How do I edit an in-text citation to remove the author or year?

  1. Right-click within the citation in the text
  2. Select Edit Citation(s)
  3. Then, depending on the version of Word you are using do one of the following:
    - select Display as: Author (Year)
    - or select Exclude author or Exclude year to remove these details from the corresponding in-text citation 

Updated January 2015

How do I include a page number in an in-text citation?

  1. Right-click within the citation in the text.
  2. Select Edit Citation(s) and More...
  3. In the Suffix box enter the page number, including any gaps or punctuation required to appear after the text reference, eg [comma] [space] [p] [dot] [9] [2] for … 1999, p.92

Updated January 2015

How do I get a space between the entries in my bibliography in Word?

In the EndNote Web toolbar in Word is a "Bibliography" section. At the bottom right of this section is a small arrow. Click on it and a window will appear.



Click on the Layout tab.  Change the Space after to 1.5 lines or double, as you require.

Updated January 2015

Can I transfer my EndNote Web references to another bibliographic management package?

Yes, this is possible in most cases, although successful transfer is dependent on the actual package you wish to move to.

  1. Open EndNote Web
  2. Click the Format tab and select the Export references link
  3. In the first drop-down menu, select either All References in My Library or an individual groupof references
  4. Using the second menu, select an export style relating to the import options of the package you are transferring to. If unsure, the RIS option is supported by most of the major bibliographic management packages.

Updated January 2015

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